DISCOVER YOUR DREAM JOB

Location: Remote - Greater Toronto Area (GTA-based candidates only)

Employment Type: Permanent, Full-time

Start Date: Immediate

Salary: $50,000 - $55,000 annually

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About The Orion Group

The Orion Group is a specialized HR services firm with three distinct service lines: Orion Search (executive recruitment), Orion HR (strategic HR advisory) and Orion Learning (training and development). We combine strategy and empathy to design HR solutions that are both practical and people-focused, working alongside our clients to create lasting, measurable impact.

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About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to support the day-to-day operations of all three Orion service lines. This is a newly created role designed to meet our organization's growing needs and offers a dynamic blend of administrative, content development and project coordination responsibilities.

The ideal candidate is organized, tech-savvy and comfortable working in a fast-paced remote environment. You take initiative, manage competing priorities with ease and bring a professional, client-ready presence to everything you produce.

While primarily remote, occasional travel within the GTA will be required for in-person training sessions and team meetings.

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Key Responsibilities

• Support the day-to-day operations of Orion Search, Orion HR and Orion Learning, adapting to the distinct needs and deliverables of each service line

• Create polished presentations, proposals and client-facing materials using Canva, PowerPoint and AI-assisted design tools

• Draft, format and proofread business proposals, reports and correspondence to a high professional standard

• Research key HR topics, trends and emerging practices to support content development across the organization, including contributions to The Orion Group newsletter and Orion Learning course content

• Support the development and formatting of training materials, facilitator guides and learner resources in collaboration with subject matter experts

• Coordinate project materials, track timelines and maintain organized digital files and shared drives

• Provide general administrative support including calendar management, scheduling and correspondence

• Leverage AI tools to improve workflow efficiency, support content creation and enhance the quality of deliverables

 

What You Bring

Education & Experience

• Post-secondary education in Business Administration, Human Resources, Marketing, Communications or a related field

• 1 to 3 years of experience in an administrative, coordination, content development or marketing support role

• Knowledge of or exposure to human resources practices is a strong asset

• Experience supporting newsletter production, e-learning content or training material development is an advantage

 

Technical Skills

• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Canva

• Experience with CRM tools, databases or applicant tracking systems

• Comfortable working in digital collaboration environments including Microsoft Teams and shared drives

• Demonstrated proficiency with AI tools for content creation, research support and workflow efficiency, with genuine curiosity and confidence in adopting emerging technologies as part of your daily workflow

 

Core Competencies

• Excellent research, written and verbal communication skills, with the ability to identify credible sources, stay current on HR trends and translate complex concepts into clear, accessible content

• Highly organized and dependable, with the ability to manage multiple priorities, shifting deadlines and competing requests

• Proactive and resourceful, with the ability to anticipate needs, take initiative and see projects through to completion

• Professional and discreet, with sound judgment when handling confidential information

• Collaborative and adaptable, thriving in a remote or hybrid work environment

• GTA-based and available for occasional in-person meetings or training sessions

 

Our Values

We believe in precision with purpose, combining strategy and empathy to design HR solutions that are both practical and people-centred. We foster a culture of respect and accountability, where collaboration and psychological safety drive performance. We value partnership over prescription, working alongside clients to create lasting, measurable impact.

 

Equity, Diversity & Inclusion

The Orion Group is an equal opportunity employer committed to equity, diversity and inclusion in the workplace. We welcome and encourage applications from all qualified individuals, including women, members of visible minorities, Indigenous peoples, persons with disabilities and members of the 2SLGBTQIA+ community.

The Orion Group is committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. To request accommodation, please contact us at admin@theoriongroup.ca.

 

How to Apply

All applications will be treated with the strictest confidence. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
 

By applying, you acknowledge that The Orion Group may collect and use your personal information for recruitment-related purposes and to share future opportunities or resources that may be of interest. We handle all personal information in accordance with applicable privacy legislation. You may opt out of communications at any time.