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Property Administrator (Temporary)

POSITION:                 Property Administrator (Temporary)


REPORTING TO:       Senior Property Manager  


LOCATION:               Toronto, Ontario



  • Professionally and courteously handle all inquiries, feedback, complaints or concerns. Ensure a high level of resident relations is maintained through regular contact and proactive attention to resident needs

  • Maintain an overall focus on enhancing the customer experience

  • Foster a strong customer service culture amongst all staff

  • Respond to resident inquiries, feedback, complaints and concerns in a timely and professional manner with attention to corrective action where required to improve process and/or staff performance. Assist the Property Managers to provide process improvements that proactively enhance the customer experience. Administer the site staff incentive program.

  • Process daily resident adjustments, including move-ins, move-outs, LMR applications, processing of lease applications, parking adjustments, rent adjustments, and resident discharge adjustments

  • Receive, sort, inspect and stamp rent cheques for deposit. Follow-up with residents for rent cheques that are unacceptable

  • Maintain post-dated rent cheques and apply against resident accounts when current

  • Input rental payments to the property operating system, creating a deposit slip and receipt batch

  • Accept and assist with review and completion of lease applications

  • Prepare the renewals list for the Property Manager’s review. With a completed and authorized

  • renewals list, prepare and coordinate delivery of all Notice of Rent Increases (NORIs)

  • Prepare summary and detail monthly Accounts Receivable reports

  • Obtain and provide explanations for long-standing accounts receivable items

  • Assist the Resident Manager with collection of delinquent rents

  • Administer any required N1, N4, N5, or N6 documents, followed by processing all legal actions

  • Ensure that all outstanding debts are sent to collections following procedures

  • Ensure that all policies and procedures are being followed, which will be audited bi-annually

  • Processing rent reminders and calling residents with outstanding debts

  • Code all invoices and create batches for invoices

  • Reconcile and issue annual rent receipt if required by the resident

  • Administer site petty cash according to established policy and procedure

  • Provide administrative support for the Resident Manager and/or (Senior) Property Manager, including preparation of notices and other resident correspondence

  • Maintain an orderly office area, including proper filing of all hard and soft copy documentation and correspondence

  • Carry out other duties as may be assigned from time-to-time


  • A passion for excellence in customer service delivery

  • A minimum two years experience in real estate property administration, or other accounts receivable

  • Post-secondary education preferred

  • Exceptional written and oral communication skills

  • Strong interpersonal skills

  • Strong command of MS Office products: Word, Excel, PowerPoint etc.

  • Detail-oriented; ability to resolve problems using facts, sound reasoning and common sense

  • Yardi experience an asset

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