Development Coordinator (Contract)

POSITION:                 Development Coordinator (Contract)

 

REPORTING TO:       Director of Development

 

LOCATION:               Montreal, Quebec

 

Responsibilities:

 

• Prepare presentation documents for various meetings and tours;

• Prepare possession date letters to Tenant;

• Prepare Landlord authorization letters for Tenants and company professionals;

• Type and format miscellaneous letters;

• Travel and meeting planning (planes, hotels, rental, etc.);

• Expense accounts;

• Request and follow up on Letters of Credit status;

• Fill out LEED forms and provided Landlord’s information for Certification process;

• Occasional reception replacement;

• Update monthly insurance list of construction project (COPE form & Construction Wrap-up);

• Fill out quarterly accruals forms;

• Run monthly Leasing Activity Report for Possession dates;

• Prepare and send work start notices;

• Manage communication systems for national meetings (Town Hall, etc.);

• Liaise with Tenants and External Professionals for information documents;

• Update Department tracking tables;

• Manage Lobbying report system.

 

Qualifications:

 

• Post-secondary education in administration or related area with at least 2-3 years of administrative experience in a Real Estate, Development environment

• Strong computer skills in MS Office (Word, Outlook, Excel and PowerPoint);

• Superior communication skills required (in both French and English for Eastern Region);

• Excellent organizational skills and time management skills;

• Ability to prioritize and multitask in a fast-paced environment;

• Detail oriented with a demonstrated commitment to quality;

• Analytical and good judgment and discretion.