Receptionist

POSITION:                Receptionist (One Week Temporary Assignment)

 

REPORTING TO:      General Manager

 

LOCATION:              Toronto Ontario

 

Responsibilities:

  • Effectively and professionally greet and communicate with all visitors to the office

  • Handle customer & tenant complaints and inquiries as much as possible, following company guidelines/procedures/policies; ensure information is forwarded to the applicable Manager’s for any required follow-up

  • Maintain professional appearance of the front reception area of the office and boardroom

  • Maintain boardroom meetings and ensure the required beverage and food as requested by managers is ordered

  • Ensure an adequate level of kitchen and office supplies are available at all times, place orders when necessary

  • Ensure all office equipment is in proper working order, arrange  for immediate repair/servicing of any malfunctioning equipment

  • Open all in-coming mail and courier packages, date stamp all items & distribute

  • Arrange all outgoing mail and courier packages

  • Provide General Administrative Support for All Managers and the Property Administrator within the Portfolio, including typing memos and correspondence as required

  • Manage all tenant lease filing and general filing as necessary

  • Ensure proper coverage of reception during breaks

  • Provide general support as requested such placing calls to contract bidders, suppliers, faxing documents, forwarding information, etc.

  • Maintain and update tenant and supplier information, including mail merge date base to include phone numbers, email and contact names

  • Assist with coordination of tenant appreciation functions

  • Record and update tenant emergency contact information

Qualifications:

  • High School diploma supplemented with post-secondary courses

  • 1 – 2 years related experience

  • Relationship Skills - Ability to communicate effectively and professionally, both oral and written; ability to develop and sustain cooperative, positive working relationships with a variety of people

  • Organizational/Multi-Task Skills - Ability to allocate one’s time effectively, work under pressure and manage deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes;   detail-oriented and accurate

  • Computer Skills – Intermediate to Advanced skills in Word and Excel; minimum typing speed of 40 wpm.

Tell: +1 416-934-5018

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