Property Administrator

POSITION:                 Property Administrator (Temporary)

 

REPORTING TO:       Property Manager

 

LOCATION:               Etobicoke, Ontario

 

Responsibilities:

 

• Prepare, process and pay of P.O.s;

• Day-to-day management of accounts payable issues and supplier invoices;

• Following up on the collection of rent;

• Liaise with property accountants for expense related issues;

• Coordinate programs inclusive but not limited to lighting, inspections, leasing/broker, broker tours etc;

• Set up and monitoring of vendors and contracts;

• Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets;

• Accounts receivable reporting and support; bank deposits and form filling;

• Review / production of the monthly rent-roll;

• Administer and monitor service contracts in addition to the review of vendor / contractor performance;

• Liaise with property accountants, lease administrators and legal to ensure the accuracy of information;

• Tenant document control and tenant liaison and communication;

• Reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc;

• Dispatch maintenance and security to tenant calls;

• Perform other duties, as assigned. 

 

Qualifications:

 

• Completion of college in a related field or accounting with 3 to 5 years of commercial / retail property administration experience. 

• Proficiency in accounting and financial management (A/P & A/R);

• Strong customer service orientation;

• Excellent planning and organizational skills;

• Strong software application skills (MS Office);

• Effective interpersonal and conflict resolution skills;

• Strong written and verbal communication skills;

• Strong Excel skills;

• Ability to work well under pressure, multi task and meet deadlines;

• Ability to work independently, as well as within a team.