Property Administrator

POSITION:                 Property Administrator (Temporary)

 

REPORTING TO:       Property Manager

 

LOCATION:               Etobicoke, Ontario

 

Responsibilities:

 

  • Prepare, process and pay of P.O.s;

  • Day-to-day management of accounts payable issues and supplier invoices;

  • Following up on the collection of rent;

  • Liaise with property accountants for expense related issues;

  • Coordinate programs inclusive but not limited to lighting, inspections, leasing/broker, broker tours etc;

  • Set up and monitoring of vendors and contracts;

  • Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets;

  • Accounts receivable reporting and support; bank deposits and form filling;

  • Review / production of the monthly rent-roll;

  • Administer and monitor service contracts in addition to the review of vendor / contractor performance;

  • Liaise with property accountants, lease administrators and legal to ensure the accuracy of information;

  • Tenant document control and tenant liaison and communication;

  • Reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc;

  • Dispatch maintenance and security to tenant calls;

  • Perform other duties, as assigned. 

 

Qualifications:

 

  • Completion of college in a related field or accounting with 3 to 5 years of commercial / retail property administration experience. 

  • Proficiency in accounting and financial management (A/P & A/R);

  • Strong customer service orientation;

  • Excellent planning and organizational skills;

  • Strong software application skills (MS Office);

  • Effective interpersonal and conflict resolution skills;

  • Strong written and verbal communication skills;

  • Strong Excel skills;

  • Ability to work well under pressure, multi task and meet deadlines;

  • Ability to work independently, as well as within a team. 

Tell: +1 416-934-5018

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