Lease Administrator/Assistant (Temporary)

POSITION:                Lease Administrator/Assistant (Temporary)

 

REPORTING TO:      Vice President, Edmonton

 

LOCATION:               Edmonton, Alberta

 

 

 

Responsibilities:

 

  • Prepare correspondence, memos of a confidential, strategic and/or specialized nature from handwritten material;

  • Attend and record minutes of bi-weekly management meeting;

  • Code and enter expense reports;

  • Maintain and post documents on the internal employee website for the Western Region such as monthly reports, organizational charts, employee directories, etc.

  • Type offers to lease, proposals and presentations.

  • Assist in coordinating and providing information to various clients as required, responding to requests in a timely fashion;

  • Monitor project commitments and deadlines;

  • Create and manage broker and client information databases, marketing packages and mail-outs;

  • Update and maintain leasing reports and budgets for both internal and client use;

  • Maintain electronic leasing files including, but not limited to, brochures, site plans, photographs  and correspondence;

  • Update building stacking plans on a monthly basis;

  • Process invoices and expenses for leasing commissions, marketing expenses and other related items;

  • Develop leasing presentations, marketing brochures and other desktop publishing activities;

  • Post brochures and property availabilities on the company website; 

  • Process credit reports, corporate registry and land title search requests;

  • Coordinate travel arrangements, broker and staff social events;

  • Coordinate with IT department to provide end user support at the branch level;

  • Ensure consistent office management processes are established and adhered to throughout the Edmonton branch offices;

  • Reception relief as required;

  • Other duties as assigned.

 

Qualifications:

 

  • Experience - 5+ years of related administrative experience, ideally with experience in real estate, leasing would be an asset.

  • Education – High School diploma supplemented with a College diploma; University degree preferable.

  • Relationship Skills – Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships with clients, tenants and internal staff; ability to exercise confidentiality.

  • Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that arise in the absence of the manager; detail-oriented.

  • Computer Skills - Advanced skills in Word, PowerPoint, Excel and desktop publishing software, typing speed of 60 WPM (minimum) with proficient proof reading skills (spelling, punctuation and grammar).

Tell: +1 416-934-5018

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