Assistant Maintenance Supervisor

POSITION:                 Assistant Maintenance Supervisor

 

REPORTING TO:       Property Manager

 

LOCATION:               Kingston, Ontario

 

 

Responsibilities:

 

  • Promptly answer all phone calls and promptly reply to all email inquiries following proper email etiquette

  • Comply with all company policies without exception

  • Assist the Property Manager as needed

  • Assist the Customer Service Supervisor as needed

  • This is a “hands on” position for all properties located in Amherstview and Kingston

  • Perform minor electrical maintenance to include but not limited to replacement or repair of fixtures (i.e. wall switches and outlets, incandescent and fluorescent bulbs and tubes, ballast, sockets, fuses, minor appliances, cords, etc) using appropriate hand, power and specialty tools

  • Perform minor plumbing maintenance but not limited to replacement or repair of leaks in drains and faucets, unclogging of drains, trenching and laying new lines, replacing drain hoses on washers and similar devices to provide operable and efficient plumbing capabilities

  • Perform minor painting, drywall and carpentry maintenance but not limited to preparing surfaces and using brush, sprayer or roller to apply paints, stains, and varnishes, hanging doors, fitting and changing locks and handles to provide operable and efficient facilities

  • Prepare all surfaces and paint various structures and equipment (i.e. walls, floors, doors, etc.) to preserve wood and metal parts from corrosion and maintain a safe, comfortable working environment using various painting equipment and related tools

  • Replace or update inoperable or old building materials and appliances including but not limited to kitchen countertops, hot water tanks, flooring, sinks, screens, doors, light fixtures, etc

  • Cleaning units and patio areas of debris and safely and proper removal of all garbage

  • Wear company issued clothing at all time while on duty

  • Approval, up to authority level, of all supplier/contractor invoices and ensure compliance with all current company policies

  • Ensure all accounts payable (A/P) invoices, as per above, include all relevant supporting documentation as needed

  • Ensure all invoices match contract pricing if applicable

  • Ensure all A/P invoices are sent for next level approval within 5 (five) days of date stamped on each A/P invoice

  • Assist in ensuring all daily work is completed by all Superintendents and Maintenance Staff at all locations in Kingston and Amherstview

  • Assist in ensuring that all above-mentioned staff are performing their respective duties and responsibilities in compliance with all company policies without exception

  • Provide leadership, guidance and counseling to all above-mentioned staff

  • Promote staff morale and workplace safety at all time

  • Assist in coordinating the daily activities and assign tasks to all Maintenance Staff, delegate responsibilities and ensure all work is completed as per company standards

  • Assist in negotiating best possible terms and price quotes with trades and contractors as per current company policies, prior to submitting quotes for approval to the Property Manager or Senior Area Manager or to any other upper level manager as needed

  • Assist in monitoring results of all employees (as described above) contractors’/trades’ performance indicators and develop action plan for deviations

  • Assist in evaluating tenant requests and building Superintendents’ site work requests and demonstrate expertise by recommending cost saving or otherwise more beneficial alternatives

  • Assist in maintaining an inventory system; including but not limited to monthly physical counts, reporting, recommend the purchase of goods and equipment

  • Assist in ensuring all locations adhere to all applicable building codes, safety and environmental regulations

  • Assist in up keeping and preservation of grounds including but not limited to landscaping and snow removal

  • Assist in monitoring and ensure that all vendors comply with insurance requirements and coordinate all claims as required

  • Management member of the Joint Health and Safety Committee (JHSC)

  • Ensure company is in compliance with all current JHSC requirements and all other Ministry of Labour legislation and all other Regulations

  • Physical monthly inspect of all locations as described above as part of the JHSC requirements and chair quarterly JHSC meetings

  • As needed, on a daily basis, physically inspect all buildings, at the above-mentioned locations, or as advised. Said site visits are to be unannounced and at different dates/times. Inspections include; but are not limited to the interior and exterior of all buildings to ensure compliance with current company policies. Promptly report any and all deficiencies to the Property Manager, Senior Area Manager or any other upper level manager as needed

  • Assist in the preparation of annual operating and capital budgets for all properties as described above

  • Formally explain all budget variances on a monthly basis or as requested

  • Ensure that all company policies are followed by yourself and all staff reporting to you

  • Assist in employee relations including; but not limited to hiring, interviewing, dismissal, and performance reviews/evaluations

  • Ensure all vacant units at all locations (in Amherstview and Kingston) are 100% rent ready within 30 (thirty) days of receiving vacant possession of each unit

  • Other duties and responsibilities as needed

 

Requirements:

 

  • Your hours of work are 8:00 am to 4:30 pm Monday to Friday PLUS on-call while not on duty in rotation with Maintenance Staff. However, you may be required to work beyond said hours if needed.

  • Vacation must not be taken during the first week of any month or at the same time as the Property Manager

  • Daily lunch break will be from 12:00 pm to 12:30 pm

  • Two (2) daily breaks of fifteen (15) minutes each to be taken one in the morning (10:00 am to 10:15 am) and one in the afternoon (2:00 pm to 2:15 pm)

  • Daily contact with the Property Manager or Senior Area Manager to ensure he/she is made aware of all relevant issues at all locations identified above

Tell: +1 416-934-5018

©2020 by The Orion Group Inc.